Organizing Notebooks: What Practical Tips?

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    If you have the greatest opportunity to work with a notebook, you can add real satisfaction to your work. After all, nothing can inspire and focus on future tasks like clean white paper.

    Here are some practical tips to help you organize your notebooks to improve work efficiency:

    1. Understand your needs from the work notebook
    Every successful project starts at the planning stage, and creating an appropriate notebook organization system is no exception. Before opening the pen cover, please consider how to organize the notebook. (Planning your planner may sound weird, but please be patient.)

    First ask yourself some questions to help you determine how the planner is most useful to you.

    What routine tasks are involved in your work?
    When do you need to know?
    How long can you write down notes or view them?
    Who else (if anyone) needs to understand the system?
    Imagine how you use your notebook every day. Do you sit down and update every morning or at the end of the day? Would you bring it to a meeting, put it in a bag, or put it on a desk or drawer?​​

    Taking these factors into account will help you choose the right laptop size and format. If your planner wants to live in a backpack or wallet, for example, you may want to find a diary with a small size and a wear-resistant cover.


    2. View your notebook organization options
    Paper planning is currently truly reviving, and there is a large community using laptops and diaries to increase productivity and organizational capabilities. This means there are a variety of notebook organization systems to choose from, such as bullet notebooks

    Spend some time researching systems developed by others to see if they are suitable for you. If there is no existing laptop computer organization concept that is right for you, you can always choose the element that suits you and create your own hybrid system, or propose your own method from scratch.

    Make sure that the organization system you choose is important to you, rather than a task that takes a lot of energy instead of saving. If your laptop system is not suitable for your needs, it is likely that you will eventually lie in a drawer instead of contributing to your productivity.


    3. Number your page
    Regardless of the layout method used, this step will make it easier to use the planner. After unpacking the new laptop, the first thing to do is to write the page number. You can add them to each page, or you can number each leaf, depending on the size of the page and the purpose of using them.

    4. Add Index
    One thing almost all notebook planner enthusiasts agree on is the importance of the index page. Whether you are a beginner to BuJo or a big fan of returning to the job list, the index may be the secret to your notebook.

    The index is usually the first page or spread of the notebook, and lists the rest of the book. This is the source of your page number. You will refer to them in the index and briefly indicate what each page contains.

    For example-January roundup
    Reading books
    Secret Santa gift list

    5. Make it colorful
    If you want to know how to organize your notebooks effectively, color is a great tool to make your planner more practical and add another layer of information to written text. This is also an excuse to lend your favorite colored pens and inks or make some new investments.

    You can use a colored highlighter to identify different categories or topics in weekly spreads or to-do lists, or use different colored thin line pens or ink to help other urgent or time-consuming tasks stand out.

    If you use more than one color, please add a color key somewhere in the diary (possibly after the index) to remind you at a glance what each color means.

    6. Get Decoration
    You can add features and make your laptop more unique by using other stationery.

    Posting notes is a convenient way to reorganize your tasks as many times as you need. Rather than writing directly on the page, it is better to write tasks or schedules on post-it notes, and then place them in your weekly or daily communication. If the priority changes, you can easily switch the priority, add or delete priority. When placing it on the edge of the page, you can also paste a convenient area divider.

    Stickers, paper clips, and paper tape are also popular and convenient methods for customizing your diary. Use them to color code or highlight text in your own personal style, or to decorate different months or parts.

    7. Cut out the work notebook
    If you are working on multiple large projects at once, or your job responsibilities involve several separate areas of responsibility, the planner should reflect this. For example, if you run a blog and two social media accounts, and are responsible for email marketing at the same time, you need 4 separate sections.

    It is also helpful to divide the notebook into blocks according to the way it is used. For example, you can devote one part to to-do items, another part to take notes during meetings, and another part to goals that you need to achieve monthly or quarterly.

    Use the bookmark ribbon or dividers to divide the notebook into different areas so that you can easily flip between them.

    8. Use multiple volumes
    Sometimes, a notebook is not enough. If you find that using a laptop to arrange work life is suitable for you, why not expand the system to multiple volumes?

    In addition to your main planner, you can also have a meeting notebook to make room for your pre-meeting preparations as well as meeting minutes and follow-up task lists. Or brainstorming diaries with blank pages or dashed pages, used to capture relevant ideas and outline the system and process of the project.

    For some people, it is helpful to have a portable diary that can be carried around (which can be used for rough notes and temporary tasks) and a desktop planner (with a more intentional structure and formal layout).

    If you use multiple notebooks of the same type, consider buying different colors or attaching labels to the labels so that when you grab a notebook from your desk or pack a work bag in the morning, you can easily distinguish them.

    9. Pack things
    Notebooks can help you keep track of actual and nominal projects.

    Use the adhesive pocket included in your hardcover diary to store all your notes and other things such as business expense receipts, stamps and travel tickets, so you can easily use them when you use them. It is archived or digitized. You can also use it to use business cards anytime, anywhere!

    If your diary does not come with a pocket, you can use tape or staples to attach a rectangular card or cardboard to the inner cover on three sides to create a diary.


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